Our pick for most teams
89.3/ 100
- Price
- From $6/user/mo · $60/user/yr
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
Notion vs Trello: Trello fits most teams of 5
53.1/ 100
- Price
- From $12/user/mo · $120/user/yr
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
Add more tools to this comparisonCompare a different set
Which one fits your team
- Checked 2026-10-14
- 2 sources
The score is worked out from the facts below. How we score tools. What we earn is not part of it.
Trello: who it fits and who it does not
- Good for
- Teams and individuals wanting a lightweight visual Kanban tool
- Beginners who want an easy interface without training
- Not for
- Users needing built-in reporting or time tracking
- Teams needing the broader feature set of full project management apps
- The catch
- Simple and easy Kanban boards, but lacks built-in reporting and time tracking; extras rely on Power-Ups (limited on free).
Data last verified: 2026-10-14
Notion: who it fits and who it does not
- Good for
- Individuals wanting one workspace for notes, tasks, projects and databases
- People replacing several separate apps
- Users wanting flexible collaboration and a capable free plan
- Not for
- Users needing advanced project management, reporting or automation
- Offline-first workflows
- Users with very large databases or thousands of notes needing strong search
- The catch
- Extremely flexible all-in-one workspace, but only moderate depth in each area, limited offline use, and AI features cost extra.
Data last verified: 2026-10-14
What each one costs over five years
Same team size, cheapest plan of each, paid monthly or yearly.
Trello
Five years for a team of 5, paid yearly: $1,500
On the Standard plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $360
- Paid yearly, one year
- $300
Paying yearly saves $60 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18Notion
Five years for a team of 5, paid yearly: $3,000
On the Plus plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $600
Paying yearly saves $120 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18The four facts that decide it
| Trello | Notion | |
|---|---|---|
| Score out of 100 | 89.3 | 53.1 |
| Cheapest plan | Standard | Plus |
| Free plan | Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month | Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests |
| Works with (apps) | 9 | 11 |
Every figure comes from the vendor's own pages, listed under Sources.
Trello
- Score out of 100
- 89.3
- Cheapest plan
- Standard
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
- Works with (apps)
- 9
Notion
- Score out of 100
- 53.1
- Cheapest plan
- Plus
- Free plan
- Free plan: unlimited pages/blocks for individuals (limited for 2+ members), 5MB file uploads, 7-day page history, up to 10 guests
- Works with (apps)
- 11
Feature by feature, on the same list
Open a row for the vendor's own wording and the page we read it on.
Task managementTrello: YesNotion: Yes
Board view (Kanban)Trello: Not verifiedNotion: Yes
- Trello
- Not verified: the vendor gives no detail. Not verified
Timeline view (Gantt)Trello: Not verifiedNotion: Yes
- Trello
- Not verified: the vendor gives no detail. Not verified
Time trackingTrello: Not verifiedNotion: Not verified
- Trello
- Not verified: the vendor gives no detail. Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
Recurring tasksTrello: Not verifiedNotion: Not verified
- Trello
- Not verified: the vendor gives no detail. Not verified
- Notion
- Not verified: the vendor gives no detail. Not verified
File sharingTrello: YesNotion: Yes
- Trello
- 5MB per file on Free; unlimited uploads (~5GB max per file) on paid plans Vendor page · checked 2026-10-14
Invite clients or guestsTrello: YesNotion: Yes
- Trello
- Up to 10 guests on Free; unlimited on Plus, Business, Enterprise Vendor page · checked 2026-10-14
- Notion
- Single-board guests on Standard; multi-board guests on Enterprise Vendor page · checked 2026-10-14
Does routine steps for youTrello: YesNotion: Yes
- Trello
- Button-only automations on Free; custom database automations on paid plans Vendor page · checked 2026-10-14
- Notion
- Butler automation: 250 command runs/month (Free), 1,000 (Standard), unlimited (Premium) Vendor page · checked 2026-10-14
ReportingTrello: YesNotion: Yes
Mobile appTrello: YesNotion: Yes
What you risk by starting
Trello
Trial, refunds and getting your data out of Trello.
- Getting your data out
- 'Simple data export' listed for Premium (and Enterprise)
- Vendor page · checked 2026-10-18
Notion
Trial, refunds and getting your data out of Notion.
- Refund policy
- Full non-prorated refund if you downgrade within 3 days of signing up (monthly) or 30 days (annual)
- Vendor page · checked 2026-10-18
- Getting your data out
- Admins can export the entire workspace as HTML, Markdown, CSV and PDF
- Vendor page · checked 2026-10-18
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Notion
- See how we score, so you can check our work
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Data last verified: 2026-10-14