Trello: who it fits, what it costs, and the catch
Who Trello fits, and who it does not
- Checked 2026-10-14
- 1 source
Scored against the other verified project management tools. How we score tools. What we earn is not part of it.
- Good for
- Teams and individuals wanting a lightweight visual Kanban tool
- Beginners who want an easy interface without training
- Not for
- Users needing built-in reporting or time tracking
- Teams needing the broader feature set of full project management apps
- The catch
- Simple and easy Kanban boards, but lacks built-in reporting and time tracking; extras rely on Power-Ups (limited on free).
Data last verified: 2026-10-14
What Trello costs over five years
Five years for a team of 5, paid yearly: $1,500
On the Standard plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $360
- Paid yearly, one year
- $300
Paying yearly saves $60 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18We have tracked Trello's prices since 2026-10-18; no change so far. All price changes
The free plan, as Trello describes it.
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
- Vendor page · checked 2026-10-18
What you risk by starting
Trial, refunds and getting your data out of Trello.
- Getting your data out
- 'Simple data export' listed for Premium (and Enterprise)
- Vendor page · checked 2026-10-18
What we verified Trello can do
Open a row for the vendor's own wording and the page we read it on.
Task managementYes
Board view (Kanban)Yes
Timeline view (Gantt)Yes
Time trackingNot verified
Not verified: the vendor gives no detail.
Not verifiedRecurring tasksNot verified
Not verified: the vendor gives no detail.
Not verifiedFile sharingYes
Invite clients or guestsYes
Does routine steps for youYes
Butler automation: 250 command runs/month (Free), 1,000 (Standard), unlimited (Premium)
Vendor page · checked 2026-10-14ReportingYes
Mobile appYes
If Trello isn’t right for you
See every verified Project management tool
Rank 1
Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
Our score89.7 / 100Five years for a team of 5: $900
Rank 2
ClickUp
Teams of all sizes from startups to enterprises
Our score87.3 / 100Five years for a team of 5: $2,100
Rank 3
Asana
Medium-to-large teams running multiple cross-functional projects
Our score86.4 / 100Five years for a team of 5: $3,297
Show all 9 alternatives
Rank 4
Wrike
Marketing teams, creative agencies, IT and product development teams
Our score85.6 / 100Five years for a team of 5: $3,000
Rank 5
Teamwork.com
Agencies and service teams that manage client work
Our score83.8 / 100Five years for a team of 5: $2,997
Rank 6
monday.com
Non-technical teams wanting easy visual setup without IT help
Our score78.4 / 100Five years for a team of 5: $2,700
Rank 7
Notion
Individuals wanting one workspace for notes, tasks, projects and databases
Our score73.6 / 100Five years for a team of 5: $3,000
Rank 8
Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
Our score67.1 / 100Five years for a team of 5: $2,700
Rank 9
Basecamp
Freelancers, startups and small teams with simple to-do based projects
Our score50.4 / 100Five years for a team of 5: $1,500
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Zoho Projects
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14