Our pick for most teams
91.1/ 100
- Price
- From $6/user/mo · $60/user/yr
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
Smartsheet vs Trello: Trello fits most teams of 5
47.1/ 100
- Price
- From $12/user/mo · $108/user/yr
- Free plan
- No free plan
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Which one fits your team
- Checked 2026-10-14
- 2 sources
The score is worked out from the facts below. How we score tools. What we earn is not part of it.
Trello: who it fits and who it does not
- Good for
- Teams and individuals wanting a lightweight visual Kanban tool
- Beginners who want an easy interface without training
- Not for
- Users needing built-in reporting or time tracking
- Teams needing the broader feature set of full project management apps
- The catch
- Simple and easy Kanban boards, but lacks built-in reporting and time tracking; extras rely on Power-Ups (limited on free).
Data last verified: 2026-10-14
Smartsheet: who it fits and who it does not
- Good for
- Operations, marketing and PMO teams managing complex cross-functional projects
- Mid-sized and enterprise companies (construction, healthcare, IT)
- Spreadsheet-comfortable teams needing more automation and control
- Not for
- Freelancers, very small teams and early-stage startups
- Sales teams (CRM work feels clunky)
- Teams wanting plug-and-play simplicity
- The catch
- Spreadsheet-style work management made for larger companies, but setup isn't intuitive and advanced automation and reports take time to learn.
Data last verified: 2026-10-14
What each one costs over five years
Same team size, cheapest plan of each, paid monthly or yearly.
Trello
Five years for a team of 5, paid yearly: $1,500
On the Standard plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $360
- Paid yearly, one year
- $300
Paying yearly saves $60 a year (17%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18Smartsheet
Five years for a team of 5, paid yearly: $2,700
On the Pro plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $540
Paying yearly saves $180 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18The four facts that decide it
| Trello | Smartsheet | |
|---|---|---|
| Score out of 100 | 91.1 | 47.1 |
| Cheapest plan | Standard | Pro |
| Free plan | Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month | No free plan |
| Works with (apps) | 9 | 9 |
Every figure comes from the vendor's own pages, listed under Sources.
Trello
- Score out of 100
- 91.1
- Cheapest plan
- Standard
- Free plan
- Up to 10 boards per Workspace, 10 collaborators, unlimited storage (10MB/file), 250 Workspace command runs/month
- Works with (apps)
- 9
Smartsheet
- Score out of 100
- 47.1
- Cheapest plan
- Pro
- Free plan
- No free plan
- Works with (apps)
- 9
Feature by feature, on the same list
Open a row for the vendor's own wording and the page we read it on.
Task managementTrello: Not verifiedSmartsheet: Yes
- Trello
- Not verified: the vendor gives no detail. Not verified
Board view (Kanban)Trello: YesSmartsheet: Yes
Timeline view (Gantt)Trello: YesSmartsheet: Yes
Time trackingTrello: Not verifiedSmartsheet: Not verified
- Trello
- Not verified: the vendor gives no detail. Not verified
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
Recurring tasksTrello: Not verifiedSmartsheet: Not verified
- Trello
- Not verified: the vendor gives no detail. Not verified
- Smartsheet
- Not verified: the vendor gives no detail. Not verified
File sharingTrello: YesSmartsheet: Yes
- Smartsheet
- Unlimited storage: 10MB/file (Free), 250MB/file (Standard) Vendor page · checked 2026-10-14
Invite clients or guestsTrello: YesSmartsheet: Yes
- Smartsheet
- Single-board guests on Standard; multi-board guests on Enterprise Vendor page · checked 2026-10-14
Does routine steps for youTrello: YesSmartsheet: Yes
- Smartsheet
- Butler automation: 250 command runs/month (Free), 1,000 (Standard), unlimited (Premium) Vendor page · checked 2026-10-14
ReportingTrello: YesSmartsheet: Yes
- Trello
- Dashboards and reports on all plans (Pro limited to 10 widgets and 1 sheet per report) Vendor page · checked 2026-10-14
Mobile appTrello: YesSmartsheet: Yes
What you risk by starting
Trello
Trial, refunds and getting your data out of Trello.
- Getting your data out
- 'Simple data export' listed for Premium (and Enterprise)
- Vendor page · checked 2026-10-18
Smartsheet
Trial, refunds and getting your data out of Smartsheet.
- Getting your data out
- Sheets and reports can be exported to Excel and Google Sheets on all plans
- Vendor page · checked 2026-10-18
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Smartsheet
- See how we score, so you can check our work
You can leave now. Nothing here expires.
Data last verified: 2026-10-14