monday.com: who it fits, what it costs, and the catch
Start here: monday.com
Non-technical teams wanting easy visual setup without IT help
Who monday.com fits, and who it does not
- Checked 2026-10-14
- 2 sources
Scored against the other verified project management tools. How we score tools. What we earn is not part of it.
- Good for
- Non-technical teams wanting easy visual setup without IT help
- Operations teams running recurring automated workflows
- Small teams wanting a highly customizable workspace
- Not for
- Organizations needing advanced portfolio management or forecasting
- PMOs managing complex dependencies and critical-path scheduling
- Software teams that need Jira-level dev workflows
- The catch
- Highly customizable and visual, but seat-block pricing with a 3-seat minimum drives costs up quickly as teams grow.
Data last verified: 2026-10-14
What monday.com costs over five years
Five years for a team of 5, paid yearly: $2,700
On the Basic plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $720
- Paid yearly, one year
- $540
Paying yearly saves $180 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18We have tracked monday.com's prices since 2026-10-18; no change so far. All price changes
The free plan, as monday.com describes it.
- Free plan
- Free forever: up to 2 seats, 3 boards, 3 Docs, 200+ templates, 8 column types
- Vendor page · checked 2026-10-18
What you risk by starting
Trial, refunds and getting your data out of monday.com.
- Refund policy
- Yearly subscribers who cancel within 30 days of purchase are entitled to a partial refund; no refunds for downgrades after that
- Vendor page · checked 2026-10-18
What we verified monday.com can do
Open a row for the vendor's own wording and the page we read it on.
Task managementYes
Board view (Kanban)Yes
Kanban board view shown (Sprint Management example) and linked in menus
Vendor page · checked 2026-10-14Timeline view (Gantt)Yes
Time trackingYes
Recurring tasksNot verified
Not verified: the vendor gives no detail.
Not verifiedFile sharingNot verified
Not verified: the vendor gives no detail.
Not verifiedInvite clients or guestsYes
Does routine steps for youYes
ReportingYes
Mobile appYes
If monday.com isn’t right for you
See every verified Project management tool
Rank 1
Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
Our score89.7 / 100Five years for a team of 5: $900
Rank 2
ClickUp
Teams of all sizes from startups to enterprises
Our score87.3 / 100Five years for a team of 5: $2,100
Rank 3
Trello
Teams and individuals wanting a lightweight visual Kanban tool
Our score86.6 / 100Five years for a team of 5: $1,500
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Rank 4
Asana
Medium-to-large teams running multiple cross-functional projects
Our score86.4 / 100Five years for a team of 5: $3,297
Rank 5
Wrike
Marketing teams, creative agencies, IT and product development teams
Our score85.6 / 100Five years for a team of 5: $3,000
Rank 6
Teamwork.com
Agencies and service teams that manage client work
Our score83.8 / 100Five years for a team of 5: $2,997
Rank 7
Notion
Individuals wanting one workspace for notes, tasks, projects and databases
Our score73.6 / 100Five years for a team of 5: $3,000
Rank 8
Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
Our score67.1 / 100Five years for a team of 5: $2,700
Rank 9
Basecamp
Freelancers, startups and small teams with simple to-do based projects
Our score50.4 / 100Five years for a team of 5: $1,500
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, Zoho Projects
- See how we score, so you can check our work
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Data last verified: 2026-10-14