Zoho Projects: who it fits, what it costs, and the catch
Start here: Zoho Projects
Small to medium businesses and startups wanting a low-cost full-featured tool
Who Zoho Projects fits, and who it does not
- Checked 2026-10-14
- 1 source
Scored against the other verified project management tools. How we score tools. What we earn is not part of it.
- Good for
- Small to medium businesses and startups wanting a low-cost full-featured tool
- Teams of roughly 5-50 people
- Businesses already using Zoho products or Zoho One
- Not for
- Large enterprises with complex, high-budget projects
- Teams wanting a modern, highly intuitive interface
- Industries needing niche features such as crew management
- The catch
- Affordable and strong inside the Zoho ecosystem, but the interface feels dated and has a learning curve.
Data last verified: 2026-10-14
What Zoho Projects costs over five years
Five years for a team of 5, paid yearly: $900
On the Premium plan, at today's price. We do not assume a rise.
- Paid monthly, one year
- $240
- Paid yearly, one year
- $180
Paying yearly saves $60 a year (25%).
Change the number to see your own total. Nothing is sent anywhere.
Vendor pricing page · checked 2026-10-18We have tracked Zoho Projects's prices since 2026-10-18; no change so far. All price changes
The free plan, as Zoho Projects describes it.
- Free plan
- Up to 5 users, 5GB storage, 50 workflow executions/month (project count stated inconsistently: 3 vs 2)
- Vendor page · checked 2026-10-18
What you risk by starting
Trial, refunds and getting your data out of Zoho Projects.
What we verified Zoho Projects can do
Open a row for the vendor's own wording and the page we read it on.
Task managementYes
Board view (Kanban)Not verified
Not verified: the vendor gives no detail.
Not verifiedTimeline view (Gantt)Yes
Time trackingYes
Time logs and timesheets on Premium; multi-user timesheets on Ultimate
Vendor page · checked 2026-10-14Recurring tasksYes
File sharingYes
Invite clients or guestsYes
10 read-only users on Enterprise; 100 on Ultimate; none on Free/Premium
Vendor page · checked 2026-10-14Does routine steps for youYes
Workflow actions: 50/month (Free), 5,000 (Premium), 50,000 (Enterprise)
Vendor page · checked 2026-10-14ReportingYes
Basic reports on Free; portfolio dashboard on Enterprise; unlimited custom dashboards on Ultimate
Vendor page · checked 2026-10-14Mobile appYes
If Zoho Projects isn’t right for you
See every verified Project management tool
Rank 1
ClickUp
Teams of all sizes from startups to enterprises
Our score87.3 / 100Five years for a team of 5: $2,100
Rank 2
Trello
Teams and individuals wanting a lightweight visual Kanban tool
Our score86.6 / 100Five years for a team of 5: $1,500
Rank 3
Asana
Medium-to-large teams running multiple cross-functional projects
Our score86.4 / 100Five years for a team of 5: $3,297
Show all 9 alternatives
Rank 4
Wrike
Marketing teams, creative agencies, IT and product development teams
Our score85.6 / 100Five years for a team of 5: $3,000
Rank 5
Teamwork.com
Agencies and service teams that manage client work
Our score83.8 / 100Five years for a team of 5: $2,997
Rank 6
monday.com
Non-technical teams wanting easy visual setup without IT help
Our score78.4 / 100Five years for a team of 5: $2,700
Rank 7
Notion
Individuals wanting one workspace for notes, tasks, projects and databases
Our score73.6 / 100Five years for a team of 5: $3,000
Rank 8
Smartsheet
Operations, marketing and PMO teams managing complex cross-functional projects
Our score67.1 / 100Five years for a team of 5: $2,700
Rank 9
Basecamp
Freelancers, startups and small teams with simple to-do based projects
Our score50.4 / 100Five years for a team of 5: $1,500
Where these facts come from
What to do next
- Work out the cost for your own team size
- Compare the runner-up, ClickUp
- See how we score, so you can check our work
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Data last verified: 2026-10-14